Budgeting for End of the Year Giving

Posted by Kelly Yaker on September 19, 2018

Blue Ring Binder with Inscription Budget Planning on Background of Working Table with Office Supplies and Laptop. Budget Planning Business Concept on Blurred Background. 3D Render.

By now, I’m sure you’ve heard the phrase “You’ve got to spend money to make money.” In fact, you may have just rolled your eyes a little when you read it, since it sounds like such a cliché. Unfortunately, it’s a cliché that’s almost always true, especially when it comes to end of the year giving.

Investing in marketing provides your organization with a way to speak directly to the public about what your nonprofit does, who it supports, and why a prospective donor should get involved or a current constituent should continue donating.

However, many nonprofits work with tight marketing budgets, so how can you budget your year-end marketing spend to get the most bang for your buck?

First, let’s talk budget strategy:

1. Implement a mandatory marketing budget for every quarter.

Create a budget based on your marketing expenditures from the prior year and determine what the costs of new campaigns and projects will be, making modifications depending on relative importance. Understand that you might have to use multiple avenues for a single campaign, which may require the use of multiple platforms, media or marketing strategies and will ultimately affect the way you structure your budget. Track your expenses to the penny to keep yourself and your organization accountable and honest, and make quarterly assessments to stay on track or make changes where needed.

2. Decide how you’re going to select a budget.

If your nonprofit marketing budget doesn’t represent at least five percent of your organization’s total annual operating budget, it’s time to go back to the drawing board and set aside more funds for external communications. You can implement a budget based on percentage of incoming funds, which makes it possible for your marketing dollars to scale as your organization scales, or you can select a set dollar amount based on previous expenditures. The most important thing to keep in mind is that you will likely be revisiting your budget throughout each quarter, so be prepared to see your projections adjust over the progression of the fiscal year.

3. Make honest projections, then make realistic modifications.

Budgeting rarely goes exactly to plan, which means you’ll likely be revising yours over the course of the year. The greatest benefit of creating your initial budget is to provide your organization with a guideline that accurately estimates growth. Use your previous year’s marketing expenditures to outline a strategy for next year, noting costs of new campaigns and modifying estimates based on the relative importance of each initiative.

4. Keep a detailed record of your organization’s quarterly expenditures.

You don’t want to arrive at the end of the year to find your marketing budget was used up at the halfway mark. Once you’ve come up with a clear marketing budget for the year, take time each quarter to make sure expenses aren’t exceeding budget – the time you take over the course of the year will save you exponentially in time and finances at the end of the year.

Once you’ve got your budgeting taken care of, it’s time to get creative. When you’re getting down to the details of your annual budget, keep in mind that marketing can take on many forms – we’re in 2018, after all! Below are a handful of innovative ways to bolster your annual marketing budget and make a bigger impact through end of the year giving:

Involve your corporate partners.

Companies that have partnered with your organization have already expressed interest in supporting your mission, which means you’ve already got one foot in the door when it comes to asking for additional funds and securing end of the year giving contributions. Consider modifying your sponsorship packages for the next year’s budget to include an option for advertising dollars. You can also use the existing relationship to leverage space for your organization’s mission on your sponsor’s advertising – it signifies to the public that you have aligned for a common goal of doing good.

Use Google Ad Grants and generate even more funds.

Did you know that Google awards up to $10,000 a month in ad grants to nonprofits for search advertising? It’s as simple as applying for the grant with a valid 501(c)(3) and taking the time to create and manage effective campaigns. You can earn up to $120,000 a year for your nonprofit through these grants alone, so it’s important to consider investing in an SEM expert who is familiar with Google Ads and Google Analytics to maximize every dollar earned.

Make social media your friend.

It can become overwhelming to consider every avenue when it comes to paid digital marketing, but advertising or promoting through social media is actually more flexible and testable than previous methods. Segment your donor database by demographics that can help you better target them through strategic marketing. Understanding the nuances of your audience and the end goal of each campaign will help you to better allocate the funds needed for success and result in a more substantial year-end giving grand total.

Topics: Fundraising Basics, Campaign Management

Written by Kelly Yaker

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